Event Management
- To be responsible for the overall co-ordination of the
project and post-event evaluation
- To maintain and monitor the event’s budget
- Planning and pre-production meetings
- Application for public entertainment licence & PRS
licence
- To act as the principal point of contact for all suppliers,
the venue and the client
- On-day co-ordination of the event
- To brief and select suppliers (where applicable and subject
to client approval)
- To act as the principal point of contact for suppliers,
contractors and in-house departments: artists, design & print, production,
site management, box-office, catering, corporate hospitality, fireworks,
security, stewarding, fireworks, cleaning, HoDs for the venue etc
- Makeithappen will prepare a brief and tender document for production
services, covering stage, lighting and sound, crew and all ancillary
equipment.
- We will work closely with the venue, Makeithappen will organise the
event site infrastructure, encompassing barriers, temporary roadways,
power, cleaning, toilets, signage, crew catering & concessions.
- Makeithappen will prepare the brief to appoint contract security,
who will be responsible for the safety of the public whilst at the event,
parking and traffic management.
- Work alongside the venue’s/licensee’s in
the emergency planning procedures.
- Liaison with licensing authorities, police, fire, ambulance
etc
- Ensure procurement of Health & Safety documentation:
H&S policy, emergency plan, stewarding plan, traffic management
plan, method statements, risk assessments and safety certification from
suppliers.
- On-site communications, pass system and emergency equipment
- Organisation of public catering concessions and merchandising
outlets
- Organisation of food for crew, performers and event staff
- We are happy to work alongside your chosen provider of corporate hospitality,
if appropriate.
- Sourcing, set up and briefing of box-office provider
- Day to day liaison with box-office for sales reports,
promotions etc
- Allocation and distribution of complimentary tickets
on behalf of client
- Act as point of contact with sponsors and ensure delivery
of promised benefits, pre-event and at the event promotions, branding,
hospitality
